Privacy Policy
At Scholarnex journals, we are committed to protecting the privacy and personal information of our users, authors, reviewers, editors, and visitors. This Privacy Policy outlines how we collect, use, store, and protect your data when you interact with our journal platforms, websites, and services.
By accessing or using any Scholarnex Insights & Consultancy websites or submitting data to our journals, you agree to the terms of this Privacy Policy.
Information We Collect
We may collect and process the following types of information:
- Personal Information: such as your name, email address, institutional affiliation, country, and professional details when you register as an author, reviewer, or editor.
- Manuscript and Submission Data: including submitted articles, metadata, and author contributions.
- Technical Data: such as IP addresses, browser types, operating systems, and browsing behavior on our websites.
- Communications: including emails, inquiries, and feedback submitted via contact forms or journal portals.
How We Use Your Information
Your information is collected and used for the following purposes:
- To manage user accounts (authors, reviewers, editors)
- To process and publish submitted manuscripts
- To facilitate peer review and editorial workflows
- To send notifications, journal updates, and publication decisions
- To respond to inquiries and support requests
- To maintain the security and functionality of our website
- To improve user experience and optimize website performance
We do not sell, rent, or share your personal information with third parties for marketing purposes.
Data Sharing and Disclosure
Your data may be shared only in the following circumstances:
- With editorial board members and reviewers involved in manuscript processing
- With indexing and archiving services (e.g., DOAJ, Crossref) for published articles
- When required by law, court order, or regulatory authority
- In the event of suspected misconduct or unethical practices related to publication
All data sharing is performed with appropriate safeguards in place.
Data Security and Retention
We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction.
Your personal data is retained for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations. Scholarnex ensures secure storage of data within its content management systems, including the Open Journal System (OJS).
Your Rights
You have the right to:
- Access your personal data
- Request correction or deletion of inaccurate or outdated information
- Withdraw your consent where applicable
- Object to or restrict processing of your data
- Request a copy of the data we hold about you (data portability)
To exercise any of these rights, please contact us at privacy@scholarnex.org
Cookies and Website Analytics
Our websites may use cookies to enhance user experience and gather usage statistics. These cookies do not collect personally identifiable information. Users may choose to disable cookies via browser settings, though some website functionality may be affected.
Changes to this Policy
Scholarnex journals reserves the right to update or revise this Privacy Policy at any time. Any changes will be posted on this page with the effective date. We encourage users to review this page regularly to stay informed.
Contact Us
If you have questions or concerns about this Privacy Policy or how your data is handled, please contact:
Scholarnex Insights & Consultancy - Data Protection Office
Email: privacy@scholarnex.org
Kuala Lumpur, Malaysia.